Elton Hills

Elementary School

By Laws and Standing Rules


Standing Rules Template

Name of Unit: Elton Hills Elementary PTSA

EIN (from IRS):

National PTA Number: 05000

Council Affiliation: Rochester


State and National PTA Affiliations Statement: Elton Hills Elementary PTSA is affiliated with National PTA and Minnesota PTA and as such is governed by the Unified Local Unit Bylaws and the Minnesota PTA Bylaws.

*Annual Dues: Annual local unit dues shall be $15.00 which includes $2.25 to National PTA, $4.00 to Minnesota PTA, and $8.75 to the local unit.

*Quorum: Quorum for each general meeting shall be ___ voting members. Quorum for each board meeting shall be ____.

*Meetings: Regular (general) meetings of this association shall be held the second Monday of each month at 7:00 pm. Executive board / committee meetings of this association shall be held _____ (day of each month) at ____ (time). Order of Business: list the general order of business for meetings of this association.

**Officers: Officers of this unit include the president, secretary and treasurer as designated in the bylaws. Additional offices include: Vice President.

**Officer responsibilities: The duties of the president, secretary and treasurer are listed in the bylaws. Additional offices and responsibilities are listed below: Define what officers your unit will have including details about their job duties that are not included in the bylaws. Units are required to have a President, Secretary and Treasurer but can add as many others as needed such as Vice Presidents, President Elect, etc. Officer 1: • Duty 1 • Duty 2 Officer 2: • Duty 1 • Duty 2

*Election of Officers: Elections of officers shall be elected at the May general meeting. Officers shall assume their official duties on June 1st of the year they are elected.

Standing Committees: The standing committees created by the executive board of this association are __________. Chairs of Standing Committees will be elected by the Executive Committee and will serve on the Board of Directors. Special Committees: The President of this association may, with the approval of the Executive Board, appoint special committee as deemed appropriate. Special committees go out of existence when the work is completed, and the final report is received by the board.

Nominating Committee: The Nominating Committee of this association shall consist of ____ (number) members. Suggested: Members elected this year are eligible to serve for ____ (number) year(s). The report of the Nominating Committee is required at the ____ (month) meeting of the executive committee / board. Once that report has been received, the work of the committee is complete.

Convention Delegates: Delegates (voting representatives from this association attending the annual meeting of Minnesota PTA (convention) shall be (elected OR appointed) at a meeting of the (general membership OR board of directors OR executive committee) in ______ (month).

Financial Procedures:

• Number of signatures on checks, who the signers will be on the bank accounts (also include in meeting minutes), signers should not be related or living in same household

• Process for reimbursements (receipts necessary, time limit for requests

• Process for counting cash and making deposits

• Who will review monthly bank statements if treasurer is a signer

• Event cash box procedures.

• Contingency fund for emergency situations such as the board can adjust up to $___ between meetings but must present such action to members at the following general meeting.

• Fundraising policies: number to be held, why you will hold them etc. NSF (non-sufficient fund check policies)

New Business: Considering adding information on how membership should bring up new business or suggestions. Can it be anytime or do you have a process.

Other Policies: Consider including any policies your school has for volunteers, policies put in place specific to your unit, etc.

*Standing Rules will be reviewed annually by the executive board. Proposed changes to the Standing Rules will be voted on by the general membership. The changes will be accepted with a majority vote. Standing Rules should be reviewed, revised and sent (regardless if changes or not) to the Minnesota PTA office to be kept on file on an annual basis

*These sections are required by bylaws but the wording is not mandated.

**Required by bylaws only if you have officers or officer responsibilities that are not included in the bylaws. You do not need to repeat information in the bylaws.

Revised: May 2018
Standing Rules taken from previous By Laws adopted by Elton Hills PTSA in June 2016

MN PTA By-Laws - Adopted May 2018

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